Find Coos County Clerk Records

Coos County Clerk Office

The Coos County Clerk is an elected county officer. Research identifies Julie A. Brecke as Coos County Clerk, and the county describes the office as a nonpartisan elected constitutional office under Article 6, Section 6 of the Oregon Constitution and ORS chapter 205. The term is four years. The county clerk's work centers on county records and services, not the case file maintained by Coos County Circuit Court.

The county clerk page states that traffic, divorce, probate, civil, criminal, juvenile, and small claims questions should go to State Courts at 541-396-8372. That instruction is central to Coos County record access. A person looking for a deed, marriage license, archived county document, dog license issue, election record, or county recording question should use county clerk channels. A person looking for a court judgment, divorce decree, probate order, criminal case, traffic violation case, or small claims filing should use the Coos County Circuit Court Clerk.

Coos County Clerk Records

Coos County Clerk responsibilities include recording documents that affect title to real property, conducting elections, maintaining voter registration rolls, keeping public records for the county, processing Property Value Appeals Board petitions, issuing marriage licenses and domestic partnerships, recording military discharges at no cost, and providing access to archived records. The office also handles dog licensing questions through the recording contact channel listed in the research.

Several records held by the clerk are sensitive or purpose-specific. Military discharge recordings should not be treated like ordinary public lookup items. Election records and voter registration work follow election law and office procedures. Real property recording has fee rules and formatting requirements that differ from court copy fees. Because the county clerk and circuit court clerk sit in the same courthouse environment, the best first question is whether the record is a county record or a state court case record.

• Recording: deeds, instruments affecting title, and related county recording records.
• Marriage and domestic partnership: license intake, filing, and certified copy routing after return by the officiant.
• Elections: voter registration rolls and election administration questions.
• County public records: archived county records and Board of Commissioner filings.
• Property Value Appeals Board: petitions and account-number filing fee processing.

Coos County Digital Records

The county clerk provides the Digital Research Room / ActiveDoX search for Board of Commissioner filings and recorded county records. This is a county clerk portal, not the Oregon Judicial Department court case portal. It should not be used as the main search route for divorce, probate, traffic, criminal, civil, juvenile, or small claims court files.

Note: If a search result needs a certified court judgment, the county Digital Research Room will not replace an OJD court copy request.

Coos County Marriage Clerk

Marriage licenses are issued by the Coos County Clerk. The county uses an online marriage application, then both applicants appear at the clerk's office with valid ID to sign and pay. The online application is retained for 90 days. If it is not purchased during that period, applicants must reapply.

Oregon marriage requirements in the research include age 18, no blood test or medical exam, no first-cousin or nearer kin relationship, and an exact divorce date if a prior marriage ended by divorce. A license may be issued one day after the final divorce date. A Coos County marriage license can be obtained in any Oregon county and used only in Oregon. It has a three-day waiting period unless a waiver is approved and purchased, and once effective the license is valid for 60 days.

1. Complete all fields in the online marriage application and click Finish.
2. Both applicants appear at the Coos County Clerk's office with valid ID.
3. Pay the required cash fee and any approved waiver fee if the waiting period is waived.
4. After the ceremony, the officiant mails the license back to the clerk in the provided envelope.
5. After return and filing, the clerk mails one certified copy.

Coos County Clerk Fees

County clerk fees are distinct from OJD court copy fees. The research includes several current county clerk charges and one 2026 recording-fee notice. Beginning January 1, 2026, recording fees for instruments under ORS 205.130(2) increase by $20 because HB 3175 removed the cap on the Public Land Corner Preservation Fund fee. Coos County Order 25-12-051-L raises the PLC fee component from $10 to $30.

Coos County Clerk Request Details

County clerk requests work best when the requester identifies the office function before asking for a copy. A marriage copy request needs different facts than a deed search. A Digital Research Room search may involve a document name, date range, party name, or recorded county filing detail depending on what the portal exposes. Election questions should go to the elections contact instead of recording staff.

County Clerk vs Court Clerk

The Coos County Clerk and the Coos County Circuit Court Clerk answer different record questions. This distinction prevents wasted searches and missed deadlines. If the record is tied to a lawsuit, criminal charge, divorce, probate estate, guardianship, small claim, eviction, traffic violation, or juvenile case, the circuit court path is the correct starting point. If the record is tied to marriage licensing, real property recording, elections, county archives, Board filings, or PVALB petitions, the county clerk path is the correct starting point.